ANNUAL GENERAL MEETING
The Annual General Meeting of your Club will be held at The Cyclist Café in Cycle Heaven at 7pm on Thursday 20th November 2025.
It’s a chance for you to hear what the Committee have been doing on your behalf, oversee the statement of accounts and vote in the next Committee. An opportunity for your voice to shape the future of this Club.
After 7 years Mark Presley will be standing down as Chair. Under his leadership, the Club has grown (from 34 to almost 300 members) and flourished across a diverse range of rides. Sam Lister Norgate is also standing down following her fantastic advocacy for diversity in the Club.
With the support of the Committee, Justin Smith will be standing for election as Chair. Justin has been an integral part of the Committee for many years and has led the transition to our new kit provider, qualified as British Cycling Coach and initiated a range of skills sessions, as well as being the inspiration for the phenomenal growth in our annual trip to Rotterdam.
The Committee work on your behalf to help build our Club and ensure every part of the Rouleurs riding experience is catered for. Each year at the AGM the Committee as a whole finish their one year term and stand for election again. This represents your chance to help York Rouleurs and be part of the Committee Team.
The Committee positions and those standing for election for 2025/2026 are:
ChairThe Chair provides overall leadership and ensures the club operates in line with its aims and values. They chair committee meetings (and the AGM), help set the agenda, and act as a key point of contact for external stakeholders (cycling organisations, local partners, etc.). They coordinate support for other committee members and help resolve any “big picture” issues.
Ideal qualities: organised, inclusive, good at listening and steering discussion, able to encourage others to contribute and follow through.
Standing for election: Justin
Secretary
The Secretary is the club’s organisational backbone. They manage all club correspondence, keep records of committee and AGM meetings (minutes and action points), book venues (physical or online), and ensure that agreed decisions are properly documented and followed up. They may also be responsible for insurance communications or liaising with British Cycling or other umbrella bodies as required.
Ideal qualities: reliable, detail-oriented, good at keeping track of paperwork and follow-up, excellent at reminders and calendar-keeping.
Standing for election: Hannah
Treasurer
The Treasurer looks after the club’s finances and ensures good financial governance. Responsibilities include managing the club bank account, collecting membership fees or event payments, paying club bills or reimbursements, and preparing a financial report to present at the AGM or annual review. Transparent financial record-keeping is key, and liaising with other officers (e.g. Kit Coordinator or Social Secretary) to budget appropriately is part of the role.
Ideal qualities: trustworthy, numerate, comfortable with basic bookkeeping or spreadsheets, a good communicator when it comes to money matters (friendly but firm when chasing late payments, for example).
Standing for election: Pete
Core Route Coordinator
The Core Route Coordinator plans, maintains and refreshes the club’s primary routes (~40 miles, give or take). They work to ensure that rides are safe, scenic, and end at cafés or meeting-points that suit our pace groups. They coordinate with ride leaders to deliver consistent experiences, collect feedback from members, and refine the routes over time.
Ideal qualities: enjoys route-planning, familiar with cycling out of York (or willing to explore), understands the practicalities of ride logistics (distance, rest stops, terrain, traffic), and appreciates the importance of a good café stop.
Standing for election: Keith
60 Mile Route Coordinator
This officer takes responsibility for the longer rides (60 miles and above), balancing challenge with enjoyment. Duties include route design, ensuring adequate rest/café stops (morale-boosting ones!), liaising with ride leaders, and reviewing how each long ride goes to make improvements. The role helps to stretch our more adventurous members while keeping the rides fun and accessible.
Ideal qualities: endurance-friendly, happy dealing with longer distances, good at balancing challenge and logistics, creative with route options, and mindful of rider welfare on longer outings.
Standing for election: Charles
Welfare
The Welfare Officer acts as a confidential, approachable contact for members who have concerns about wellbeing — physical, mental or social. They promote safe riding practices and inclusive behaviour, offer support or signpost help if needed, and advise ride leaders on how to respond sensitively to welfare issues. They help ensure that the club remains a safe, supportive space for everyone.
Ideal qualities: empathetic and trusted, discreet, aware of basic safeguarding and riding-well principles, calm under pressure and able to signpost to further help or advice when needed.
Standing for election: Al
Social & Events
The Social & Events Officer brings the “social” into “fun social cycling club”. They organise non-cycling gatherings — pub nights, quizzes, barbecues, seasonal celebrations, awards evenings or Christmas do — and coordinate closely with Comms to publicise them. They help to foster friendships and community off the bike as much as on it, ensuring that members feel connected year-round.
Ideal qualities: sociable, organised, a planner with a sense of fun, good at liaising and keeping people motivated, and willing to call members out of their Lycra for a night on the tiles.
Standing for election: Ruth
Equality, Diversity & Inclusion (ED&I)
The ED&I Officer promotes a culture where all members feel welcome, supported, and represented. Responsibilities include reviewing club practices, policies and messaging for inclusivity, helping to reduce barriers to participation (financial, cultural, confidence, etc.), working with Welfare and Communications officers to foster positive messaging, and encouraging diversity in club membership and committee roles. They may also propose training or initiatives to help the club meet its inclusion aims.
Ideal qualities: thoughtful, open-minded, committed to fairness, good at listening to under-represented voices, and willing to work constructively with the rest of the committee to embed inclusive practice across all club activities.
Standing for election: Vacant
Kit Coordinator
The Kit Coordinator manages the club’s apparel and branded kit. They liaise with suppliers, oversee group orders or stock-holding, organise kit try-on or fitting sessions, manage sizing queries and stock levels, and coordinate with the Treasurer to ensure proper payment flow. They are also a key contact for members wanting advice on kit, sizing or ordering.
Ideal qualities: organised, detail-oriented, patient with sizing questions, proactive in supplier liaison, and enthusiastic about helping members look and ride well together.
Standing for election: Vacant
Communications (Comms)
The Comms role is responsible for how the club talks to its members and to the wider cycling world. This includes managing the club’s social media presence, sending ride announcements and event promotions, producing newsletters or email updates, and sharing member stories or achievements. The tone should be welcoming, inclusive and aligned with our club spirit — informative but friendly, keeping people engaged and in the loop.
Ideal qualities: good written communicator, creative, responsive, digitally literate, a bit of enthusiasm for telling stories and spreading the word
Standing for election: Chris
Why Join the Committee?
Our club thrives on volunteers — without a committee, the rides, events and community spirit just wouldn’t happen. Joining the committee isn’t just about giving back, it’s also about what you’ll gain.
Benefits of Joining
• Shape the club’s future – Have a say in how rides are run, what events we host, and the overall direction of the club.
• Give back to the cycling community – Help make York’s cycling scene stronger, friendlier, and more welcoming.
• Meet new people – Get to know members across the club, not just the ones you usually ride with.
• Develop new skills – From organisation and leadership to communication and event planning — great for personal or even professional growth.
• Boost your confidence – Chairing a meeting, planning a route, or leading an event gives you experience you might not get elsewhere.
• Be part of a team – The committee works collaboratively, so no one is on their own — we support each other to get things done.
• It’s fun! – Planning rides, socials, and seeing people enjoy what you’ve helped put together is genuinely rewarding.
What’s Required
• Club membership – You need to be an active member of the club.
• Enthusiasm – You don’t need tons of experience, just an interest in helping the club.
• Reliability – Be willing to attend committee meetings (around every 2 months) and follow through on the tasks linked to your role.
• Team spirit – Committee decisions are made collectively — we value listening, compromise, and a sense of humour.
• Time commitment – Most roles need just a few hours a month. Some (like Treasurer or Route Coordinators) may have busier weeks occasionally, but we share the load. There’s a monthly Committee meeting that alternates between in person and on-line.
If you think you have some of the skills and want to support the club, get in touch — roles can often be reshaped around you. Our people are our power.